Frequently Asked Questions

How do I contact the conference organisers?

Email to contact the Organising Committee.

Do I need to pay GST?

No, the New Zealand Cartographic Society is not registered for Goods and Services Tax in NZ. No GST needs to be added to your conference registration fee.

Is my registration transferable?

In the event you are unable to attend the conference, you may reassign your registration to another person without charge. If requesting a refund, the following rules apply:
  • Written cancellation received by 17 August 2018: 90% refund
  • Written cancellation received by 24 August 2018: 50% refund
  • No refunds will be given after 24 August 2018.
Please submit your cancellation via email to Be sure to specify if you would like to transfer your registration or are requesting a refund.

I am a member of NZCS or ANZMapS. How do I claim my registration discount?

NZCS Members:
  • The member discount will be applied automatically provided you are logged in to the website
  • Please double-check you are logged in and the discount has been applied before submitting your registration
ANZMapS members:
  • A guest login for the website will be provided to you by ANZMapS to automatically apply the member discount
  • Please double-check you are logged in and the discount has been applied before submitting your registration
Unclaimed membership discounts will be forfeited and no refunds issued. If the final cart total does not reflect the discount, do not submit your registration and contact for assistance.

I submitted an abstract but don't know if it has been accepted. Can I claim the Principal Author discount when I register?

Authors of both main stream and Young Geospatial Competition abstracts will be contacted by the Programming Committee no later than 1 June, 2018, to advise if their abstract has been accepted or declined. Principal authors and YGC authors of accepted abstracts will be provided with a discount registration code at this time. If the deadline date has passed and you have not been contacted, please email

Do not register for the conference until you have been contacted; registrations submitted without the discount code will forfeit any presenter discount.

Where can I find the Author Guidelines or Young Geospatial Competition Guidelines?

Please visit the AUTHOR GUIDELINES page.

I'm coming to GeoCart from overseas. Do I need a visa to enter New Zealand?

The following information has been sourced from Immigration New Zealand:
Conference attendees must enter NZ on a visitor visa. Please see the INZ VISA FREE COUNTRIES list to determine whether a visa waiver automatically applies or if a visa application is required before travel to NZ.

I am not from a visa waiver country. How do I apply for a visitor visa?

How to apply:
Documentation needed:
  • A fully completed application
  • Application fee
  • Passport (must be valid for at least three months beyond date of departure from NZ)
  • Evidence of onward travel from NZ
  • Evidence of funds to support your stay (NZ$1000/month or $400 if accommodation is prepaid)
  • A letter of invitation from the conference Event Coordinator (request via email)
  • Note: individual INZ branches or case officers may request additional information when assessing applications. Failure to provide this information will likely result in the visa being denied.
  • We recommend that applicants apply for their visa at least six weeks before they intend to travel. In some countries Immigration New Zealand does not have visa processing services, so it is important that applications sent by post allow sufficient time to reach the appropriate office, be processed, and return passports to the applicant. You can find information on where to send applications and what fees apply at INZ.
Transit visa for Australia:
  • Some nationalities are eligible to transit through Australia without a transit visa. Those from all other countries must hold a valid transit visa for Australia. Details on how to apply for a transit visa can be found at AUSTRALIA DHA. Please note that Australia will not grant a transit visa without confirmation that a New Zealand visa has been approved. This means conference attendees should apply for their New Zealand visa first and as early as possible.

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